Privacy Policy

MicroFour, Inc. (“MicroFour,” “we,” “us,” or “our”) operates this website (practicestudio.com) as a marketing and informational resource for PracticeStudio, our electronic health records and practice management software. This Privacy Policy describes what information we collect through this website, how we use it, and the choices you have regarding that information.

This policy applies to this marketing website only. It does not govern the PracticeStudio software application or the clinical and patient data processed within it. The handling of protected health information (PHI) within PracticeStudio is governed separately by MicroFour’s Business Associate Agreement (BAA) and applicable HIPAA regulations.

Information We Collect

We collect information in two ways: information you provide directly to us, and information collected automatically when you visit this website.

Information you provide:

• Name, email address, phone number, and practice information submitted through our demo request or contact forms
• Any other information you voluntarily provide when contacting us

Information collected automatically:

• Pages visited, time spent on pages, and referring URLs (via analytics tools)
• Browser type, operating system, and general geographic location (city/region level)
• Cookie identifiers used to recognize returning visitors and measure marketing effectiveness

How We Use Your Information

We use the information collected through this website to:

• Respond to demo requests, sales inquiries, and contact form submissions
• Schedule and follow up on product demonstrations
• Send information about PracticeStudio that you have requested
• Understand how visitors use our website so we can improve it
• Measure the effectiveness of our marketing efforts

We do not sell your personal information to third parties. We do not use information collected on this marketing website for clinical or patient-related purposes.

HubSpot CRM

This website uses HubSpot, a customer relationship management platform, to manage demo requests and sales inquiries. When you submit a form on this website, your information is stored in HubSpot and used by MicroFour’s sales team to respond to your request. HubSpot may also place cookies on your device to help us understand how visitors engage with our content. HubSpot’s privacy practices are described at legal.hubspot.com/privacy-policy.

Cookies

This website uses cookies — small text files stored on your device — to improve your browsing experience and help us understand how the site is used. Cookies we use include:

• Analytics cookies — to understand visitor behavior and improve site content
• Marketing cookies — placed by HubSpot to help us measure the effectiveness of our marketing
• Functional cookies — to remember your specialty selection and site preferences

You can control or disable cookies through your browser settings. Disabling cookies may affect some functionality of this website.

Data Retention

We retain information submitted through this website for as long as it is relevant to our sales and marketing activities, or as required by applicable law. If you would like your information removed, contact us at the address below.

Third-Party Links

This website may contain links to third-party websites, including MicroFour’s corporate site, social media platforms, and partner resources. We are not responsible for the privacy practices of those sites and encourage you to review their policies before submitting personal information.

Security

We take reasonable administrative, technical, and physical measures to protect information submitted through this website against unauthorized access, disclosure, or destruction. No method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

Children’s Privacy

This website is intended for use by healthcare professionals and practice administrators. We do not knowingly collect personal information from children under the age of 13.

Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the effective date at the top of this page. We encourage you to review this policy periodically.

Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact us: